Administration Assistant

Department:
Facilities
Work type:
Permanent Part-Time
Location:
Auckland, New Zealand
Closing date:
16/06/2017 (closed)

About the company

Bravura Solutions, listed on the ASX is a trusted provider of software solutions for the wealth management, life insurance and transfer agency industries, underpinned by functionally rich technology that enables modernisation, consolidation and simplification.

Upon joining the Auckland team based in Takapuna, you will be part of a forward thinking business that has built its success on developing innovative technology. With over 1000 staff internationally, we are a true market leader and seeking someone with a similar mindset to join our growing business. We offer ongoing learning and development opportunities, a collaborative team and inclusive culture, flexible working practices and a comprehensive benefits scheme.

 

About the role

Join us today and play a pivotal role as you contribute to our continuous growth. Bravura Solutions are going from strength to strength and in turn our Facilities team are seeking an additional Administration Assistant to join our fast-paced, close-knit team in Takapuna. This role would see you responsible for the general administration and providing proactive support to the existing Office Coordinator.

This is a rare part-time opportunity working 22.5 hours per week. Whilst our preference is that these hours will be split over Monday to Friday, we are open to discussing this working pattern. This is a great opportunity for someone looking to balance part-time work with other responsibilities.

Main activities

  • Provide administrative support to the Office Coordinator and wider team including, but not be limited to, expense claims, travel bookings and diary management;
  • Oversee and support the new starter process to include office induction, new starter paperwork and desk and equipment allocation;
  • Manage the logistics and booking processes for Auckland and Wellington based employee business travel;
  • Manage the office/facilities maintenance and security pass allocation;
  • Manage the New Zealand office supplier/vendor arrangements and ensure that all office supplies are maintained;
  • Professionally meet and greet all visitors and ensure that all hospitality needs are met;
  • Manage the meeting room allocation within the New Zealand offices;
  • Coordinate workshop setups for the Global Head of Engineering, including but not limited to, booking client meetings, room set up, catering, coffee runs and refreshments;
  • Manage the collection and sorting of company mail and the organisation of couriers where required;
  • Additional ad-hoc administrative and project work where required.

To be successful in this role candidates will require:

  • Supporting teams is what you do best with a motivated and enthusiastic attitude;
  • You are an individual who uses initiative and can juggle multiple tasks at once;
  • Attention to detail will be a key strength coupled with a positive can do attitude;
  • Organised, adaptable and efficient in your approach towards day to day work;
  • Can demonstrate your ability to provide superior customer service and interpersonal communication;
  • Good knowledge and experience of Microsoft Office;
  • Prior experience in providing administrative and clerical support within a large, fast-paced office environment;
  • Proactive and forward thinking, with the ability to suggest improvements to current processes and practices.

Apply now

Thank you for your interest in this position, unfortunately the closing date has passed and we are no longer taking applications.