EA and Team Assistant

Work type:
Melbourne, Australia
Closing date:
  • Global ASX listed Software provider
  • Add true value to the team and develop skills you’ll value for your entire career

Partner with and lend your executive support to our Director of Business Development and his team.


About the role

This will be a challenging yet rewarding role for someone with excellent organisation skills, high attention to detail and someone who is solution focused to provide hands-on administrative support to the Director of Business Development and the wider Sales and Proposition team.

Main activities

  • Have the ability to quickly understand the directors key clients and stakeholders and be able to build lasting relationships with key client EAs in order to help promptly secure time in client calendars
  • Comprehensively manage busy diaries, including arranging meetings over multiple time zones, team meetings and events
  • Domestic and international travel coordination
  • Prepare and process expenses in compliance with the company’s policies and guidelines
  • Compile, update and maintain client contacts and mailing lists
  • Prepare and revise documents including presentations, emails, agendas and papers for meetings
  • Assist the sales and propositions team with basic PA work
  • Support the office coordinator with ad hoc administration
  • Support the APAC HR team with New Starter Onboarding inductions
  • Gain exposure to event coordination through supporting our Sydney marketing team with local client and team events
  • Occasional after hours support to the Director of Business Development

To be successful in this role candidates will require:

  • Innovative and creative with the confidence to express and execute new ideas
  • Prior experience working as an administrator/receptionist in a fast-paced environment
  • Bachelor’s degree or equivalent
  • Excellent written and verbal communication skills with the ability to distinguish between your audiences
  • Highly attentive with a meticulous eye for detail
  • Advanced computer skills in MS Office, Power Point and Excel
  • Confident with a mature and calm disposition
  • Proactive self-starter who can work autonomously
  • Effective problem solver, even in the most challenging or difficult situations
  • Reliable and flexible with a friendly and positive personality
  • Persistent and strong willed with the ability to follow up and make recommendations on diary management


Benefits and perks

In return you will work for an extremely successful and innovative company who, as a team, have strong relationships, are supportive, friendly, equal and collaborative.

  • An opportunity to work with and support a talented and experienced sales team
  • Global career options with employees, offices and customers across the globe
  • Flexible working policy available
  • Open and flat work structure
  • Comprehensive benefits scheme with a focus on our employee’s well-being
  • Develop product knowledge and enhance your Financial Services domain expertise
  • Comprehensive benefits scheme with a focus on employee well-being
  • Friendly, fun, collaborative and multi-cultured team with over 120 people in the Melbourne office #LI-PRIORITIES

Apply now

If you believe that you have the relevant experience and knowledge for this role please apply directly below. Please note only successful applicants will be contacted.

Contact phone:
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