Project Administrator

Department:
Consulting
Work type:
Permanent
Location:
Johannesburg, South Africa
Closing date:
31/08/2016 (closed)

About Bravura

Bravura Solutions is a trusted provider of software solutions for the wealth management, life insurance and transfer agency industries, underpinned by functionally rich technology that enables modernisation, consolidation and simplification.

We have an exciting and rewarding opportunity for an experienced Project Administrator to play a vital role in the delivery of our client projects within the Wealth Management team based in Johannesburg.

The Role

You will be responsible for supporting the Programme Manager with maintaining plans and tracking delivery of our client projects through overseeing the schedule, maintaining the budget (actual & ETC), recording issues and risks and managing change requests.

This is a client focused role and therefore you may be required to spend time on client sites, which will be planned between you and your Line Manager. You will also interact with Bravura’s offices in India & APAC and as such, you will need to be flexible to join conference calls out of regular working hours.

Main activities

  • The main activities and responsibilities of the PMO analyst will fall into the following key areas:-
  • • Project Support
  • • Cross project communication
  • • Standardisation
  • • Project Governance
  • • Continuous Project Management Improvement
  • Specifically this will include the following :-
  • • Provide a cross project communication hub
  • • Provide day to day support to Client Project Managers
  • • Work with other PMO analysts within the PMO team to promote a common project support function across all projects
  • • Ensure standard project management artefacts are in place and effectively implemented
  • • Manage the project managers monthly schedule and ensure PMs are aware of key milestone dates and are on target to meet these
  • • Work with Project/Programme Managers to produce and maintain project plans and related project control documents
  • • Maintain issues, actions and risks log. Ensuring all items have an owner and updates are reported on regularly
  • • Maintain the project change log and ensure client and internal authorisation recorded before changes are actioned
  • • Assist with financial reporting process
  • • Assist with project status reporting and ensure key reporting milestones are met
  • • Identify areas for improvement and establish and work with other PMO team members to implement process improvements
  • • Support the implementation of a quality strategy including the implementation, monitoring and control of new process
  • • Support the PMO Manager to achieve core PMO functional milestones
  • • Maintain detailed resource plans that align to client budgets. Ensure resources are approved by Head of Operations.
  • • Ensure required management information is available to the Project Managers on a daily, weekly and monthly basis, as appropriate, including the production of monthly executive / board reporting
  • • Gain a detailed understanding of project financial reporting and use this knowledge to support the Project Managers as required.
  • The role will require the job holder to work closely with customers and suppliers at all hierarchical levels, internal departments, senior management and executive managers within Bravura Solutions.

To be successful in this role candidates will require:

Skills

  • Understanding of technology, having the ability to articulate or translate technical issues or information into business language (and visa-versa)
  • Good understanding of MS Office applications such as Excel, Word, Power point and project.
  • Good understanding of project management tools such as Microsoft Project and EMP.
  • Strong customer service ethos, a commitment to quality and the will to constantly drive improvements
  • Well-developed planning, analysis, problem solving and organisational skills
  • Good business acumen and sound judgement
  • Entrepreneurial, with a collaborative, supportive and team-based approach. Eager to provide insight and receive feedback
  • An accomplished communicator who gains the confidence of the internal personnel and external customers and who is credible in presenting information to peers, senior management or clients.
  • Negotiates well, listens actively and makes compelling points
  • Able to build strong relationships with staff, peers and business counterparts
  • The ability to thrive in a fast-paced matrix-based environment
  • A self-starter and decision maker; open, confident and persuasive, with good presentation and strong listening abilities
  • Financial management / reporting and analysis skills
  • Self-control and resilience including the ability to work effectively under pressure
  • Likes to be challenged and able to quickly take ownership of issues and see them through to resolution
  • Ability to understand complex financial reports and be able to discuss these in a business and Project management context
  • Understand basic principles of accountancy
  • Service orientation

Experience & Knowledge

  • Educated to degree level (ideally)
  • Solid project planning experience
  • A minimum of 3 years work experience ideally spent working as part of a large PMO team
  • Knowledge of the financial services industry would be useful.

 

Apply now

Thank you for your interest in this position, unfortunately the closing date has passed and we are no longer taking applications.